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This article is part of our Essential Guide: Essential guide to disaster recovery and business continuity Developing an emergency communications plan: A template for business continuity planners Effectively communicating information in a crisis is an important part of business continuity planning.
Get the steps to follow in our emergency communication plan template. Share this item with your network: Paul Kirvan and Stacey Peterson The business continuity management process contains several important steps. Communicating information during and following a disaster to relevant parties is a key emergency management priority.
It also provides a downloadable template to help with crisis communications planning for a variety of incidents. A typical emergency communications plan is part of an overall emergency action plan. It should be detailed and carefully designed and include information on how both internal and external crisis communications will be handled.
Internal emergency management alerts can be sent using email, overhead building paging systems, voice messages or text messages to mobile devices. External emergency communications that should be part of a business continuity plan include how to notify family members of an injury or death, discuss the disaster with the media and provide status information to key clients and stakeholders.
The emergency coordinator must ensure that each message is prepared with the audience -- e.
Broad general announcements may be acceptable in the initial aftermath of an incident, but they must be tailored to the specific audiences in subsequent releases. Getting messages out during and following an emergency presents many challenges.
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It must have management support, be regularly reviewed and updated as needed, and be flexible enough to address a variety of emergency situations. Click on the above image to download our free emergency communications plan template.
SearchDisasterRecovery has created a free, downloadable emergency communications plan template for business continuity planners. It can be used as a basic crisis communications plan. Each of the steps will have additional actions within them, which must be defined and incorporated into the overall emergency management plan.
Use this template to create an emergency communications plan that can be put into effect following the onset of an incident. Eight things your emergency communications plan must do Emergency situations and disasters can range from fires, floods and severe weather to kidnappings, bomb threats and vandalism.
An emergency communications plan must be able to do the following eight things: Brief senior management on the situation. Identify and brief the company spokesperson on the situation. Prepare and issue company statements to the media and other organizations. Organize and facilitate broadcast media coverage.
Communicate situation information and procedural instructions to employees and other stakeholders. Communicate with employee families and the local community. Continually adapt to changing events associated with the emergency. General emergency communications planning considerations Here are six important areas to be aware of when creating an emergency communications plan.
Senior management support is essential. That could result in unfavorable media coverage, negative public relations and, possibly, lawsuits.
A well-organized, step-by-step plan with relevant information at your fingertips will help you get through most incidents. Focus emergency content on relevant information.It's a business's right to connect, communicate, and collaborate securely — worldwide.
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