Writing business reports and proposals

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Writing business reports and proposals

The key to a successful report is effective planning, so before you start writing the report consider the following points. Identify your target audience Identifying who you are writing for will help to shape the content of the report.

If the report will be submitted as part of a qualification, check that you know what your tutor expects and the assessment criteria for the report. Also think about stakeholders in the organisation; the report is an ideal opportunity to demonstrate how you, as an HR professional, can add value and help you influence change.

Who will read the report and what are they looking for?

writing business reports and proposals

What will you want them to do as a result of reading the report? Scope, size and deadline Clear aims and objectives specify the purpose of the report and show your reader what you are aiming to do.

Once you know the size and scope of your report you can then start to estimate the work required and the time available to do it. Collecting relevant information The range of topics on which an HR practitioner might write a report is very wide. This means that there is plenty of material that you can consult before starting to write.

Understanding the report structure A report is a structured form of writing, designed to be read quickly and accurately. The sections of a report might not be read consecutively so it is important to understand the structure and convention of report-writing.

CIPD recommend the following structure: Title The title should indicate clearly the focus of the report. Executive summary This is a brief summary of the report, no longer than one page, which is designed to help the reader decide whether they wish to read the full report.

Although it is the first thing to be read, it should be written last and should include: Table of contents This shows how the report is structured and indicates the page numbers of the main elements. You should also include a list of charts and diagrams where appropriate and any appendices.

Introduction The purpose of the introduction is to set the scene and show how the chosen topic seeks to address an issue of strategic relevance to the organisation. A brief explanation of the organisational context can highlight the key drivers that are influencing the business and demonstrate a rationale for the report.

Planning and Writing a Grant Proposal

The introduction should also outline the aims and objectives of the study. The aim clarifies what the report is trying to achieve while the objectives are more specific and show how the issue will be addressed.

The introduction can also outline the scope of the report including any boundaries or constraints that may apply or affect the progress of the study. The purpose of the literature review is to put the issue under investigation into perspective and demonstrate your knowledge of the key works and latest findings on the topic.

HR practitioners who are writing a report solely for a business audience might find it inappropriate to include a literature review. However, consider including recent surveys or other material to support any proposals contained with the report.

A student who is writing a report for academic purposes must always carry out a literature review to identify the sources used for the theoretical concepts that underpin the report. The literature review should be a discussion and critical evaluation of published material including books, journal articles, research reports and discussion papers.

The literature review should also aim to explain the issue in the context of contemporary ideas and thinking, including a discussion of relevant models, concepts, ideas and current good practice. It can help to summarise the key issues derived from the literature at the end of this section and show how this relates to your own research of the topic.

Overview • Different Types of Reports • Purpose of a Business Report • Before writing – how to start • Sections • Writing Style. “Educators, academics, or business persons will find this book convenient and irreplaceable–a must to have on hand, whether writing for the first. Proposal-Writing. Software. Creating lengthy reports and proposals can be a huge task, so take advantage of technological tools to help throughout the process. Here are some of the most important tools for developing reports and proposals: Templates, themes, and style sheets.

Research methods This section must explain what you did to gather the information that you are presenting. You should explain the approach used such as questionnaires, interviews, and so onwhy you took this approach and how you decided what sample of people to include in any surveys that you undertook.

You should also demonstrate an awareness of alternative methods, the suitability of primary and secondary data sources to your investigation, ethical considerations and any logistical problems you may have encountered.

We recommend that you consult and make reference to texts on research methods to justify why your chosen approach was suitable and, therefore, why the resulting findings are robust enough to base business decisions on them.The Purdue University Online Writing Lab serves writers from around the world and the Purdue University Writing Lab helps writers on Purdue's campus.

Reports, Proposals, and Technical Papers // Purdue Writing Lab.

writing business reports and proposals

How to Write Persuasive Business Proposals. A persuasiveness of a business proposal may be the most important aspect of the business proposal itself.

The proposal examples should be able to speak for itself, and the effectiveness of its persuasion will make the client or buyer actually pay for the service at the costs you set.

Sample Formal Business Report.

PPT – Writing Reports: Proposals PowerPoint presentation | free to view - id: bbd-ZTczN

Purpose: The purpose of this document is to present a 5-year operational plan for the container leasing of company ABC. The document is aimed at highlighting the main objectives and the vision of the company.

Another aim is to develop a thorough action plan for operational aspects of the business. Proposal-Writing. Software. Creating lengthy reports and proposals can be a huge task, so take advantage of technological tools to help throughout the process.

Here are some of the most important tools for developing reports and proposals: Templates, themes, and style sheets. Make sure you use the right format. Remember, the memo format is for internal proposals; the business-letter format is for proposals written from one external organization to another.

(Whether you use a cover memo or cover letter is your choice.) Write a good introduction as discused in the preceding. GUIDE TO BUSINESS REPORT WRITING ENTREPRENEURSHIP AND BUSINESS G ENTREPRENEURSHIP AND BUSINESS INNOVATION THE ART OF SUCCESSFUL BUSINESS START-UPS AND BUSINESS PLANNING ALAN THOMPSON © PURPOSE OF BUSINESS REPORTS A business report conveys information to assist in business decision-making.

The business report .

Business Report Writing including business proposals and business plans.